Resources


Below are links to a broad range of forms, posters and websites addressing human resource issues. 

Check back often as we continue to add to the list.

AFTER DOWNLOADING A FORM BE SURE TO HIT THE "BACK" BUTTON ON YOUR BROWSER TO RETURN TO THIS PAGE.

 

NEW Minimum Wage Posting Requirements for U.S. Employers

All workplaces subject to the Fair Labor Standards Act's minimum wage provisions are required by law to display the new rates in a conspicuous location beginning July 24, 2007 — the date of the first of three incremental increases in the Federal wage standard. 

 

The U.S. Department of Labor has created a poster that explains the new minimum wage law to employees.  Copies of the poster are available HERE and can be downloaded directly from the Labor Department’s website.

 

This is the first increase in the Federal minimum wage since 1997.  The new rate of $7.25 per hour will be phased in over 26 months according to the following timetable:

 

·         First increase - $5.85 per hour, effective on July 24, 2007

·         Second increase - $6.55 per hour, one year after the first increase (July 24, 2008)

·         Third increase - $7.25 per hour, two years after the first increase (July 24, 2009)

 

Forms 

Click here to download the 2007 Form W-4 directly from the IRS website.

 
Click here to download the 2006 Forma W-4(SP) in Spanish directly from the IRS website.
 
 
Click here to to download Form I-9 Employment Eligibility Verification directly from the Immigration and Naturalization Service website.
 
This version of the I-9 is a fillable form.  You should install Adobe Acrobat Reader version 5.0 or better to make best use of the fillable features of this form.  You can always print out the form and complete it by hand.
 
NOTE:  I am frequently asked if there is a Spanish version of the Form I-9.  As of this writing the USCIS has not provided a link to a Spanish version of the I-9.  Section 1 of the I-9 has a space for Preparer and/or Translator Certification which is to be completed by a person other than the employee if such assistance is provided to the employee while completing the form.  
 
Click here to download the Federal OSHA 300, 300A and 301 recordkeeping forms directly from the OSHA website.  There are a wide range of publications, documents and training materials available for downloading at this website. 
 
 
FOR OREGON EMPLOYERS:  Oregon-OSHA Record Keeping Documents
 
The link below will allow you to download the required Oregon OSHA (OR-OSHA) recordkeeping documents directly from the OR-OSHA website.  You have several options to choose from:  a pdf file, an MS Word document or an Excel spreadsheet.  If you have difficulty downloading any of the forms, please contact me and I will email any of the forms directly to you. 
 
 
 
  
You can obtain you own copy of the OR-OSHA Recordkeeping, Division 1 rules in an Adobe Acrobat file by clicking the link below.  The rules also detail the industries that are partially exempt from the recordkeeping requirements described in this HR Update:

 
 Posters
 
NEW POSTING REQUIREMENT NOW IN EFFECT TO COMPLY WITH USERRA
 
On December 19, 2005 the U.S. Department of Labor issued new regulations that revised the Uniform Services Employment and Reemployment Rights Act of 1994 (USERRA).  Included were changes in the information that must be provided to employees and dependents of employees who become members of the uniformed services or are activated to provide such service. 
 
The revision requires all employers to replace the previously issued USERRA poster all employers were required to post on March 10, 2005.
 
Click here to get/print a copy of the required USERRA poster for use by non-federal private sector and state government employers from the Department of Labor website.

Click here to get/print a copy of the USERRA poster for use by Federal Executive agencies. 

NOTE:  The English version of the USERRA poster must be posted to comply with the the DOL notification requirement.  As of this printing there is no link to a revised USERRA poster in Spanish on the DOL website.

For more information about USERRA, click here to visit the U.S. Department of Labor Veterans Employment and Training (VETS) website. 

 

Required Workplace Postings:  What you need and where to get it - Free

 
Most employers know that there are specific requirements about displaying legally required posters in the workplace.  The challenge can be knowing exactly which posters you are required to display, as the requirement can depend on how many employees you have, the industry you are in, whether or not you have federal contracts, and whether it's a state or federal requirement, or both.
  
A greater challenge can arise when you decide you want to make sure you are complying with the posting regulations.  Several options are available to help you comply, which are discussed below:
 
1.  Contact the agency that created the posting requirement.  Each agency with a posting requirement that effects most or all employers usually offers the poster free of charge, but you need to know which agency is responsible.  Some are obvious, like OSHA.  Others can be a bit tougher to figure out, like getting a No-Smoking sign to comply with the Oregon Smoke Free Workplace Act (available from the Oregon Department of Health Services.)  Some companies have unique posting requirements such as a Laser Safety Placard, Asbestos Warning or Chemical Hazards.  These posters must be obtained from an outside vendor.
 
2.  Buy an all-in-one poster.  This is one of the easiest ways to comply with the posting requirements, but you must make sure that the company you purchase your poster from includes specific state posting requirements in addition to the federal requirements.  Prices for these posters typically range from $10 to $100 or more, depending on framing, lamination, and additional features.  Depending on the size of your company, with an all-in-one poster you may be meeting posting requirements for laws you don't even have to comply with!  Beware of misleading advertising stating that employers have to buy compliance posters.  This is not true.  You can buy posters from these vendors, or any other vendors, but you are not required to do so. 
 
3.  Contact your state's wage and hour division.  In Oregon this is BOLI.  In fact, BOLI has created what they call a 7 in 1 poster that includes the state and federal posters that most Oregon employers must display.  This one poster satisfies most of the posting requirements for Oregon employers with 15 or more employees.  The 2x3 poster can be ordered directly from the BOLI website for $10.  The link is provided later in this Update.  For other states please contact me. 
 
Some employers have specific posting requirements that only apply to their industries or situations.  Employers involved in agriculture and harvesting, and certain employers with government contracts valued over a certain monetary limit, for example, have special posting requirements.
 
Below is a list of required posters and a brief explanation to help you decide if you need to display the poster.  If you have any questions about posting requirements please let me know and I will be happy to explain specific details with you. 
 
The penalties for non-compliance with the posting requirements can be quite high, and it's essentially free (other than your time) for you to bring your organization into compliance by following the links below:
 
 
OREGON POSTING REQUIREMENTS (scroll down for Federal requirements)
(available in English and Spanish unless otherwise specified).  The responsible agency is listed by each poster description.  You can contact the agency directly or on their website to order hard copies of the posters, or follow the links below to obtain a free poster you can download and print right now:
 
* NOTE 1:  In Oregon, if you have an "8 in 1" or similar type of composite poster in your workplace you can simply change the minimum wage amount on your existing poster to comply with the new minimum wage posting requirement.  For example, you can change the .50 to .80 with a sticker to read $7.80 per hour instead of $7.25 per hour and continue to use your existing poster.  For other states, please contact me to find out if there have been other changes to a state's minimum wage laws which may require that you display a completely new poster.      
 
* NOTE 2:  The posters are in Adobe Acrobat format, so you'll need a reader to open them.  If you don't have a reader you can get one from the Adobe website by clicking here.  Adobe Acrobat Reader is free.
 
 
Minimum Wage:  Required for all employers, except government and agriculture.  On January 1, 2007 the Oregon minimum wage increases to $7.80 per hour.  Available from BOLI:
 

 

 
Minimum Wage Agricultural:    Required for all Oregon agricultural employers, and includes the Child Labor Law poster.  Available from BOLI:
 


 
 
Oregon Family Leave Act (OFLA):  Required for Oregon employers with 25 or more employees in Oregon.  Available from BOLI:
 
English version:
 
Spanish version:
 
 
Employment Insurance Notice (Form 11):  Required for employers with one or more employees during 18 different weeks in a calendar year, and employers with at least a $225 payroll in a calendar quarter.  Not available for download.  Contact: 
 
Employment Department
Unemployment Insurance Tax unit
875 Union Street N.E.
Salem, OR 97311
Forms Hotline:  503-947-1488, Option 3
 
 
Worker's Compensation Notice of Compliance:  Required for employers with one or more employees.  Not available for download.  Contact:
 
Department of Consumer and Business Services
350 Winter Street N.E., Room 21
Salem, OR 97310
503-947-7815
 
 
OR-OSHA Job Safety & Health ("It's the law"):  Required for employers with one or more employees.  Available from OR Dept. of Consumer and Business Services:
 
English version:
 
Spanish version:
 
 
No Smoking Sign:  Must be posted at the entrances of most Oregon employers to comply with the Oregon Smokefree Workplace Act.  A list of exceptions is posted on the website.  Available in English and Spanish from Oregon Dept. of Health Services:
 
 
 
BOLI 8 in 1 Poster:  Satisfies most posting requirements for employers with 15 or more employees, and includes most of the posters listed in this HR Update.  It's an easy way to stay in compliance.  The 2'x3' poster is the right size for lunchroom bulletin boards and even office doors.  Available in English or in Spanish. Cost is $10 each.  The link below will take you to the order form on the BOLI website.  You can also stop by the Medford BOLI office located inside the Oregon State Employment Division at 221 N. Oakdale with a check and pick them up.  You'll get your posters right away and save the shipping charge.
 
 
 
WASHINGTON 2007 MINIUMUM WAGE POSTER
 
Effective January 1, 2007 the Washington minimum wage increases to $7.93 per hours.  Click here to obtain a copy of the 2007 Washington Minimum Wage Poster in English and Spanish. from the Washington State Department of Labor & Industries website:
 
 
 
FEDERAL POSTING REQUIREMENTS:
 
In addition to the Oregon or other specific state requirements, there are federal posting requirements:
 
 
Federal Minimum Wage - FLSA:  Minimum Wage Posting Requirements for U.S. Employers

 

All workplaces subject to the Fair Labor Standards Act's minimum wage provisions are required by law to display the new rates in a conspicuous location beginning July 24, 2007 — the date of the first of three incremental increases in the Federal wage standard. 

 

The U.S. Department of Labor has created a poster that explains the new minimum wage law to employees.  Copies of the poster are available HERE and can be downloaded directly from the Labor Department’s website.

 

This is the first increase in the Federal minimum wage since 1997.  The new rate of $7.25 per hour will be phased in over 26 months according to the following timetable:

 

·         First increase - $5.85 per hour, effective on July 24, 2007

·         Second increase - $6.55 per hour, one year after the first increase (July 24, 2008)

·         Third increase - $7.25 per hour, two years after the first increase (July 24, 2009)

 
 
"It's The Law" OSHA Notice:  Required for all employers in states without a State OSHA Act.  The OR-OSHA Job Safety & Health poster above satisfies this requirement, so the federal poster is not required in Oregon.  The federal poster is available from U.S. Occupational Safety & Health Administration:
 
English:
 
Spanish:
 
 
"The Law" Equal Employment Opportunity:  Required for all employers with 15 or more employees during 20 weeks of the year, including employment agencies and labor organizations.  ADA required postings are included in this poster.  Available from U.S. Equal Employment Opportunity Commission and BOLI:
 
English:
 
 
Spanish:
 
 
Employee Polygraph Protection:  Required for most employers engaged in commerce and subject to the Employee Polygraph Protection Act.  The law does not cover federal, state and local governments.  Available from BOLI and the U.S. Dept. of Labor, Wage & Hour Division:
 
English:
 
Spanish:
 
 
Family & Medical Leave Act (FMLA):  Required for all employers with 50 or more employees during 20 weeks of the year.  Available from U.S. Dept. of Labor, Wage & Hour Division:
 
English:
 
 
Spanish:
 
 
Migrant & Seasonal Agriculture Worker Protection:  Required for each farm labor contractor, agricultural employer and agricultural association which is subject to the MSPA and who employs any migrant or seasonal agricultural worker(s).  Available from U.S. Dept. of Labor, Wage & Hour Division:
 
Color version:
 
Black & white:
 
 
Notice to Workers with Disabilities:  Every employer of workers with disabilities under special minimum wage certificates authorized by the Fair Labor Standards Act, the McNamara-O'Hara Service Contract Act, and/or the Walsh-Healey Public Contracts Act shall display a poster prescribed by the U.S. Dept. of Labor Wage and Hour Division explaining the conditions under which special minimum wages may be paid.  The poster shall be posted in a conspicuous place on the employer's premises where employees and the parents or guardians of workers with disabilities can readily see it.  Available from U.S. Dept. of Labor, Employment Standards Administration:
 
English:
 
Spanish:
 
 
Davis Bacon Poster (Government construction):  Every employer performing work covered by the labor standards of The Davis-Bacon and Related Acts shall post a notice (including any applicable wage determination) at the site of the work in a prominent and accessible place where it may be easily seen by employees.  Available from U.S. Dept. of Labor:
 
 
 
Service Contract Act/Walsh Healey Poster:  Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.  Available from U.S. Dept. of Labor, Wage & Hour Division:
 
Color version:
 
Black & white:
 
 
If you are located or doing business in a state and are unsure of that state's specific posting requirements, please send an email to info@hhrconsulting.com so we can help you comply with your state's posting requirements.
 
 
Helpful Links
 
 
 
 
 
 
 
 

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Management Consulting

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Medford, OR 97504

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