- Required Workplace Forms Updated for 2011
- Required Workplace Forms – Updated for 2012
- Federal Workplace Posters Updated for 2012
The current, required federal posters described here can be downloaded below. Employers subject to the federal laws listed here are “required to post and keep posted on its premises, in conspicuous places where employees are employed, a notice explaining the provisions of each law.”
NEW POSTER: Employee Rights Notice (regulated by the National Labor Relations Board – NLRB)
As of April 30, 2012, most private sector employers will be required to post a notice advising employees of their rights under the National Labor Relations Act.
The postings original effective dates of November 14, 2011 and January 31, 2012 has again been postponed due to legal challenges of the rules’ constitutionality.
Any additional changes to this posting requirement will be listed here and will also be sent to all HR UPDATE subscribers.
The notice should be posted in a conspicuous place, where other notifications of workplace rights and employer rules and policies are posted. Employers also should publish a link to the notice on an internal or external website if other personnel policies or workplace notices are posted there.
For further information about the posting, including a detailed discussion of which employers are covered by the NLRA, and what to do if a substantial share of the workplace speaks a language other than English, please read the Frequently Asked Questions. To read a copy of the rule requiring the posting, please click here.
You may download and print the notice using the links below. You may also fill out this form or call 202-273-0064 and copies will be mailed free of charge.
PLEASE NOTE: This poster is required to be 11 x 17 inches, in color or in black-and-white. When printing to full size, be sure to set your printer output to 11 x 17. Or you may print the two 8.5 x 11 pages and tape them together.
English version
- Employee Rights Under the NLRA poster, two-page 8.5 x 11 version (pdf)
- Employee Rights Under the NLRA poster, 11 x 17 version (pdf)
Spanish version
- Spanish language poster – two-page, 8.5 x 11 version (pdf)
- Spanish language poster – 11 x 17 version (pdf)
Other languages
The NLRB is translating the poster into 26 other commonly used languages. As the translations are available they will be posted here.
Federal Minimum Wage poster (regulated by the USDOL)
The Federal Minimum Wage increased to $7.25 per hour effective July 24, 2009. The poster is now available from the U.S. Department of Labor.
Who Must Post?
All employers subject to the Fair Labor Standards Act.
Download the English version of the Federal Minimum Wage poster.
Download the Spanish version of the Federal Minimum Wage poster.
Family and Medical Leave Poster (regulated by the USDOL)
Who Must Post?
Employers with 50 or more workers during 20 weeks of the year.
Download the English version of the Family and Medical Leave Act poster.
Download the Spanish version of the Family and Medical Leave Act poster.
For additional information and ordering, contact:
U.S. Department of Labor
Wage and Hour Division
www.dol.gov/whd
866-4USADOL
The FMLA optional forms are available for downloading from our Workplace Forms page.
Equal Employment Opportunity is THE LAW poster (regulated by the Equal Employment Opportunity Commission)
Who Must Post?
Employers with 15 or more employees during 20 weeks of the year (including employment agencies and labor organizations).
The EEOC has revised its “Equal Employment Opportunity is the Law” poster. This new version reflects current federal employment discrimination law (including the Americans with Disabilities Act Amendments Act of 2008). The poster was revised to add information about the Genetic Information Nondiscrimination Act of 2008, which is effective November 21, 2009. The revised poster also includes updates from the Department of Labor.
At the download page read the two options available. Generally, unless you have specific compliance requirements, most employers will select option 2.
This poster is available in four languages: English, Spanish, Arabic, and Chinese.
Download the Equal Employment Opportunity is THE LAW poster.
Job Safety and Health: It’s the Law
The OSHA Job Safety and Health: It’s the Law poster, available from OSHA, informs workers of their rights under the Occupational Safety and Health Act. All covered employers are required to display the poster in their workplace. Employers do not need to replace previous versions of the poster. Employers must display the poster in a conspicuous place where workers can see it. Click here to download the poster from the U.S. Department of Labor website.
If you are in a state with an OSHA-approved state plan, there may be a state version of the OSHA poster. Federal government agencies must use the Federal Agency Poster.
The Uniformed Services Employment and Reemployment Rights Act (USERRA) poster (regulated by the USDOL, Veteran’s Employment and Training Service)
Who Must Post?
Employers are required to provide to persons entitled to the rights and benefits under USERRA, a notice of the rights, benefits and obligations of such persons and such employers under USERRA.
Download the USERRA poster. This poster is available in English only.
For additional information and ordering, contact:
U.S. Department of Labor
Veteran’s Employment and Training Service
www.dol.gov/vets
503-947-1490
503-731-3478
Employee Polygraph Protection Act poster (regulated by the USDOL)
Who Must Post?
All employers engaged in commerce.
Download the English version of the Polygraph Protection Act Notice.
Download the Spanish version of the Polygraph Protection Act Notice.
Some additional federal laws with posting requirements are described below.
Posters for these and other federal laws, as well as additional information on each law can be found at the U.S. Department of Labor’s website http://www.dol.gov/compliance/laws/main.htm
Migrant & Seasonal Agriculture Worker Protection: Required for each farm labor contractor, agricultural employer and agricultural association which is subject to the MSPA and who employs any migrant or seasonal agricultural worker(s). Available from U.S. Dept. of Labor, Wage & Hour Division:
Notice to Workers with Disabilities: Every employer of workers with disabilities under special minimum wage certificates authorized by the Fair Labor Standards Act, the McNamara-O’Hara Service Contract Act, and/or the Walsh-Healey Public Contracts Act shall display a poster prescribed by the U.S. Dept. of Labor Wage and Hour Division explaining the conditions under which special minimum wages may be paid. The poster shall be posted in a conspicuous place on the employer’s premises where employees and the parents or guardians of workers with disabilities can readily see it. Available from U.S. Dept. of Labor, Employment Standards Administration:
Davis Bacon Poster (Government construction): Every employer performing work covered by the labor standards of The Davis-Bacon and Related Acts shall post a notice (including any applicable wage determination) at the site of the work in a prominent and accessible place where it may be easily seen by employees. Available from U.S. Dept. of Labor:
Service Contract Act/Walsh Healey Poster: Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara-O’Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract. Available from U.S. Dept. of Labor, Wage & Hour Division:
Posters for these and other federal laws, as well as additional information on each law can be found at the U.S. Department of Labor’s website http://www.dol.gov/compliance/laws/main.htm
For a summary of the major laws of the U.S. Department of Labor click here.
If you are unsure of your specific posting requirements, or are located or doing business in a state and are unsure of that state’s specific posting requirements, please send an email to info@hhrconsulting.com so we can help you comply with your state’s posting requirements.
