Do you have your Occupational Safety and Health Administration (OSHA) Form 300A posted?  Should you?  Covered employers are required to post the Summary of Work-Related Injuries and Illnesses in their workplaces from February 1 until April 30, each year.  Form 300A reports the employer’s total number of deaths, missed workdays, job transfers or restrictions, and injuries and illnesses as recorded on Form 300 (the Log of Work-Related Injuries and Illnesses).  Form 300 must be maintained by the employer throughout the year.
Form 300A is one of three OSHA forms required as part of the agency’s recordkeeping rule that took effect in January 2002.  Learn more about the rule’s requirements and whether you must comply, below.


General Recordkeeping Requirements

Most employers with 11 or more employees must maintain a log and summary of all recordable work-related injuries and illnesses.  The regulations provide two forms for recording this information, OSHA Forms 300 (the Log of Work-Related Injuries and Illnesses) and 300A (the Summary of Work-Related Injuries and Illnesses).  In addition, you must maintain a supplementary record for each recordable injury or illness on Oregon Form 801 (Injury and Illness Incident Report – Oregon’s version of Federal OSHA Form 301).  Form 300, 300A, and Form 801 or 301 should be maintained on a calendar year basis.

Exempted employers may still be selected by the Labor Department’s Bureau of Labor Statistics to participate in an annual statistical survey.  All employers covered by Oregon Safe Employment Act, regardless of size or exemption, need to comply with safety and health standards, which includes posting a notice informing employees of the protections and obligations provided by the Act.  In addition, all employers must report verbally within eight hours to the nearest OR-OSHA office all accidents that result in any workplace fatality, the hospitalization of three or more employees, or overnight hospitalizations.

What Form 300A Reports

Form 300A summarizes the total numbers of job-related injuries and illnesses that occurred in 2003 and were logged on the OSHA Form 300.  Employment information about annual average number of employees and total hours worked during the calendar year is also required to assist in calculating incidence rates.  Companies with no recordable injuries or illnesses must post the form with zeros on the total line.
Specifically, Form 300A requires that you calculate the total number of work related deaths, cases with days away from work, cases with job transfers or restrictions, and any other recordable cases.  In addition, you must identify the total number of days of job restrictions or transfers and days away from work.  Finally, you must report what types of injuries and illnesses you experienced, including the total number of injuries, skin disorders, respiratory conditions, poisonings, and all other illnesses.

Where to Post Form 300A

The Form is to be displayed in a common area wherever notices to employees are usually posted.  Employers must make a copy of the summary available to employees who move from worksite to worksite, such as construction workers, and employees who do not report to any fixed establishment on a regular basis.  You also must ensure that the posted annual summary is not altered, defaced or covered by other material.

In addition, an executive must certify that the OSHA 300 Log has been examined and that the annual summary is believed to be correct and complete.  The certifying executive can be either the owner or an officer of the organization, the highest ranking executive at the establishment, or the supervisor of that highest-ranking executive.

Click here to download the OSHA and OR-OSHA recordkeeping forms directly from the Agency websites.  Once at the page scroll down to the bottom for the OSHA Forms.